Vendor Application

For any circuit other than a standard three prong 15A receptacle, vendors must inform BMD of
specific information on type of receptacle or cord cap required, preferably the NEMA # of the vendors
cord cap and there will be a $50 one time charge for this service.

Vendor Agreement

1) Vendor agrees to abide by all applicable laws, ordinances and regulations pertaining to health, fire
protection, and public safety. Craft vendors are recommended to have general commercial liability
policy of insurance showing onsite coverage and food vendors are required to provide proof of general
liability that lists Bohemia Mining Days and the City of Cottage Grove as additional named insured.
2) Event permits are mandatory for food booths (available from the Lane County Department of Health).
No ground fires, no ovens and a maximum of 2 electric griddles and refrigerators are allowed per booth.
Dining tables are provided.
3) All booths shall be equipped with approved fire extinguisher (multipurpose 2A 10BC minimum rating)
where heating device, open flame and electricity are used. Booths that cook food on site shall be
equipped with a K-type fire extinguisher with a minimum rating of 20BC. Booths with a deep fryer are
required to have a fire extinguisher with a minimum rating of 40 BC.
4) Propane cookers must be in a code-approved structure or outside of enclosed space and the tanks must
be at least 10 feet from cooking area.
5) Space is limited, and is determined by BMD staff. Vendors are not guaranteed a booth space in the
shade nor booth space occupied in prior years.
6) Vendor is responsible for providing the entire contents, decorations, and fixtures needed to complete
their booth; including but not limited to: Tent/Shelter, tables, chairs, display racks, etc.
7) Absolutely no drugs or alcohol consumption permitted by Vendors, agents or employees during work
hours.
8) No early set up or removal without previous approval. Vendor booths are expected to remain open for
business during festival hours. Vendors who do not adhere to this policy will not be allowed to
participate in the future. Hours of Event: Thursday: 4pm – 10pm; Friday/Sat: 10am – 10 pm; Sunday:
10 am – 6pm.
9) Vendors, agents and employees of named vendor agree to hold harmless BMD, City of Cottage Grove,
Agents, Employees, Citizen Volunteers, Sub-Contractors and all others for any theft or damage to said
participant or the result of said participant, and any other cause beyond the control of those named
herein. Festival shall provide 24 hour security during the festival.
10) Vendor agrees to set up designated booth before 4pm on Thursday, July 19th and will open for business
during all festival hours until 6pm on Sunday, July 22nd. No one may check in early or leave early under
any circumstances.
11) Vendor agrees that all items sold must be listed and described on attached vendor application. BMD
reserves the right to deny sale of any items not listed on your application.
12) Vendor shall keep the booth area in a clean and sanitary condition at all times. Vendor shall be
responsible for removing any and all trash from their booth and surrounding area, disposing it in the
designated recycling or trash container provided on site.
13) Camping/Staying overnight in booth space is not allowed. No camping facilities are provided in or
around the park. Vendors are to make their own overnight arrangements. Limited dry RV spaces may be
available within three blocks of the venue.
14) There are to be no vehicles parked on site during the event. For safety reasons, all vehicles must leave
the park by 9am before event opens and will not be allowed back in until after close of event in the
evening. No vehicles will be allowed into the park before close of the event at 6pm on Sunday.
15) Food vendors will adhere to the menu provided with this application.
16) There will be no cancellations after July 1, 2012.
 

* By filling out this form online, you will be billed for the amounts dependant on your selections above.